Information for Presenters

Oral Breakout Presentations are 60 minutes in length and will occur at various times throughout the conference on March 7-8.

Oral Breakount Presentation presenters are provided with a screen, LCD projectors and microphone (where needed). Laptops are the responsibility of the presenter.

In an Ignite Session, each presenter/proposal will receive from 5-10 minutes to present one important aspect of their experience. A 60 minute time slot may include presentations from 7-10 different presenters arranged around a common theme. Proposals can select to be considered for an Ignite Session if not accepted for an Oral Breakout Session.

Posters will be presented March 8, 6:30 – 8:00 p.m. in conjunction with the conference reception.

Each poster presentation will be provided a 6’x18″ table on which to display information and a tri-fold foam presentation board. The boards are 36″ high by 48″ wide. Presentation boards will be available for pick up on Wednesday, March 7th and Thursday, March 8th in the Registration Office from 11:00 a.m. – 6:00 p.m. Any boards not picked up prior to poster session set up will be brought to the Reception location.

Poster presenters are not supplied with audio visual equipment, Internet access or electrical power. Please keep in mind that rented equipment, electrical, and internet is at the expense of the presenter. 

There will be two scholarships awarded for students who present scholarly work at the Reception/Poster Session. Awards will be given to students who present original research or original research-based practitioner or teacher education information. If the only entries to the contest fall into the research-based or practitioner/teacher education category then two awards shall be presented within that single category to ensure that two awards are delivered per year.

To be considered for the APBS Student Poster Presentation Award presenters must: (1) be an APBS Student Member (2) be present and set-up 30 minutes prior to the start of the Reception/Poster Session; and (3) visibly post their APBS generated Poster Session sign.

In a Combined Session, related topics are grouped and presenters share a 60-120 minute time slot. Depending upon the number of topics, each provider will present for approximately 30 minutes. Proposals can select to be considered for an Combined Session if not accepted for an Oral Breakout Session.

Skill-Building Workshops will be held Wednesday, March 6 (morning and afternoon) and Saturday, March 9. Skill-Building Workshop presenters are provided with a screen, LCD projectors and microphone (where needed). Laptops are the responsibility of the presenter. 

• Follow all copyright laws in handouts and slides
• Use person-first language (see below)
• Bullet points (typically 3 per page… not paragraphs)
• Background – light, preferably white, with no patterns
• Font:
  • Size:
    • Title Slide: 44
    • Content Headers: 40 or larger
    • Content: 24 or larger
  • Color:
    • Black for most, BLUE for emphasis
• Added graphics must help emphasize the point to be made, rather than as decoration (e.g., student images with quotes, star to note handout, data graph to illustrate point)
• If you include other sources of information (e.g, quote), be sure to always reference using APA format:
  • On slide where quoted or referenced (Crone, Hawken & Horner 2010 – add page # if quote)
  • On last slide (APA Citation of each source referenced or quoted)

• Accepted proposals will receive information about uploading their PowerPoints and handout in the Speaker Resource Center for access by Attendees.
• Submit presentation files in one of two formats:
  • 1. Standard PowerPoint file (.ppt or .pptx)
    2. PDF in 1-slide per page format
• Additional files (handouts, notes, tools, etc.) that were discussed in your presentation may also be provided.
• Files should be uploaded to the Speaker Resource Center. Please contact conference@apbs.org with questions regarding access to the portal.

Person-first language puts the person before the disability or category. Instead of referring to someone as an autistic person, we describe the person as having autism. The idea is that we do not use a diagnosis as a defining characteristic.

APBS is committed to the use of person-first language throughout all correspondence including the website, conference media, and any business emails. This means that individuals use person-first language when they submit their conference proposals including titles, abstracts, and session descriptions. It also means that as of November, 2010, we will not be posting information on the site that does not conform to “Person-First” language.

For more information go to: https://www.disabilityisnatural.com/people-first-language.html

Shipping and Receiving

The Hyatt Regency Jacksonville Riverfront will only accept pre-paid packages. Any packages coming in C.O.D. will be refused by the hotel and no notification will be made by the hotel to the shipper. At the NEED_HOTEL we ask that you follow these simple guidelines for shipping and receiving anything. All materials, literature, products etc. that are shipped to the Hotel for your group’s meeting should be sent to the following address:

Hyatt Regency Chicago
YOUR NAME
151 E Wacker Drive
CHICAGO, IL, US, 60601
HOLD FOR: Your name, arrival date, and name of event

Packages

A handling and storage fee will apply for each package received by the hotel. The Hyatt Regency Jacksonville Riverfront shall not be liable for safe or timely arrival of any packages sent to the hotel by or for the group. It is the Group’s responsibility to check on the arrival of any packages and to check to insure that the contents are intact. The Hyatt Regency Jacksonville Riverfront accepts no liability for lost, stolen or damaged goods.